The Heller School at Brandeis University seeks to hire a Research Administrator to execute a wide range of managerial decisions and administrative tasks as the central research manager of the Institute on Assets and Social Policy (IASP) activities, including facilitating team access to resources, handling sensitive and confidential matters, assessing financial and institutional capacity, managing dissemination and communication, and implementing institutional development. This person provides high-level administrative support for research, teaching, grant, and communications activities of institute.
Examples of Key Responsibilities:
Manages internal development for the institute: implements institutional professional development, i.e. coordination of team meetings and consultants, brown bag lunches, continuing education workshops; Creates systemic approach for grant development using clear mechanisms for proposals and reporting; Strengthens dissemination strategy using multi-tiered approach with complimentary releases and visuals
Responsible for financial management of the institute: develops and manages budgets of multiple grants and university accounts. Tracks expenditures against budgets. Collaborates with PIs and finance dept in negotiating budget modifications. Approves invoices for payment. Prepares financial analysis and expense reports. Reconciles accounts on a monthly basis. Monitors salary coverage for all IASP staff. Monitors expenditures for grants. Manages gift and discretionary accounts under supervision of Institute Director. Prepares annual progress reporting of expenditures for internal reference and external funding institutions
Responsible for IASP communications: creates a clear and calculated research dissemination strategy; coordinate release of new publications on website, mass mailings, social media, and press releases with IASP authors and Heller communication team. Designs report elements or supervises subcontracted designer; updates information on research, new publications, IASP staff activities, media mentions. Responsible for updates to Racial Wealth Audit website using Word Press. Coordinates release of new publications on website with IASP authors. Supervises all aspects of IASP’s very active social media: Google alerts, lists, research for Tweets, etc. to ensure that IAS
Assist with grant proposal administration: Identifies and reviews relevant proposal notifications and requests for applications; Coordinates development of grant proposals; Creates proposal budgets; Helps to coordinate pipeline process to ensure deadline requirements are met; Coordinates award acceptance and subsequent reporting
Maintains and updates IASP Shared Files and IASP Box directory. Ensures that digital copies of all IASP publications are up to date in IASP/Shared. Manages all budget, administrative, and financial files within the shared directory. Keeps track of grant information, both electronic and in hard copy: SOW, budget, start/end dates, deliverables, chart strings.
Manages general administrative tasks for the office: proofreads, formats, and drafts documents and correspondence. Schedules meetings and conference calls; arranges events (i.e., annual IASP Open House); updates LATTE and assists faculty to carry out administrative and teaching responsibilities. Completes expense reconciliation.
Bachelor’s degree and 3 – 5 years’ experience required. Master’s degree preferred. Alternative credentials must include a minimum of a high school degree and seven years relative experience in program administration.
Superb critical thinking and interpersonal skills. Strong computer skills. Skilled in financial tracking systems. Excellent organizational skills and multi-tasking ability. Attention to detail and accuracy of work. Excellent communication skills. Desire to be part of a team and to support the mission of the Institute.
Requires ability to work independently and to prioritize workload. Experience working in a research center setting is preferred.
How to Apply:
Submit cover letter and resume as a single document at
http://www.brandeis.edu/humanresources/jobs/external.html. Elect option for “New Applicant”. Sort the job listing by clicking the Job ID column heading. Locate the desired job listing. Click the job title and then Apply Now.
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